Archive storage can provide many benefits to small businesses. A recent survey by the Institute of Information Technology showed that archive storage is one of the fastest growing areas of outsourcing. Data from the British Council for Offices proves that the current average office size now uses more office space than in 1997, when just 3% of its space was used by staff. As businesses work harder to save on resources, it makes financial sense to store your important data in a secure environment away from the threat of theft or loss.
The majority of archive storage company clients are business: private clients who use the space for a home office, or for their small company, and public or university libraries, museums, seminars and conferences. Large archive storage companies are also used by government agencies, charities, universities and museums. A government agency will want to keep records of its projects and past projects; a charity needs to keep records of its volunteers and staff, and a museum needs a secure, safe place to store its artifacts. Archives keep records of people and events, including birth, death, marriage, divorce, and marriage certificates. Archives also keep records of personal belongings, such as computers and mobile phones, and archive storage company clients commonly need access to these types of records.
Small business archive storage services are not only needed to hold archive documents; they are also needed to create a secure document retention policy. This is especially important for small businesses with a small staff and a limited number of documents. An archive storage company can advise you on the appropriate policies for your industry and the documents your company needs to keep. They can advise you on the number of staff members needed to meet your document retention goals and can provide the tools to help you get those goals up and running.
An archive storage company can provide other document management services as well, including shredding. Many document management companies offer shredding as part of a document retention policy. This service is usually not included as part of an archive storage company’s fees, but it is often available at additional cost. If you do want this service, you should ask the archive storage company you work with about what options are available to you.
There are many situations where archive storage companies might be able to help. Many document management companies provide archiving and document archiving services on a selective basis. These services can help you reduce the chances of data loss and increase your chances of legal action against you. In addition to reducing the risk of legal exposure, archive storage companies help improve your security by implementing higher levels of security. For example, some archive storage companies use security systems that require multiple sign-ins.
Most archive storage companies offer a data storage and archiving service for all of your documents. They may even provide archiving space that is separate from your physical archive storage space. This means that in the event of a disaster, your documents can still be recovered. Even if your business moves or you move to a new office, you can keep records on physical tape backup.
If you need your records to be retrieved in a hurry, archive storage companies can get your information without having to use tape backup. They usually have special retrieval equipment that allows them to quickly retrieve all of your records, in one shot. The retrieval equipment is usually located inside of their archive storage facilities. You can have your documents retrieved quickly and easily from one of these retrieval centers. Most archive storage facilities are equipped with security systems that require multiple sign-ins.
When you hire a document management company, make sure that they understand your needs and archive storage facilities that are adequate to meet your needs. Do not hire a company that does not have the appropriate infrastructure to handle the size of your business or records. archive storage company executives often brag about their gigantic, locking archive storage facilities. Unfortunately, many of these warehouses are filled with old, obsolete equipment. This means that your company’s records are being stored on the outdated equipment, which can prevent it from being able to serve you well.